Give us a call: 715-836-4092

Presented by Eau Claire Jazz, Inc. in partnership with University of Wisconsin - Eau Claire

Rules and Regulations

Jazz Festival Standards and Regulations

High School and Middle School Standards-

  1. Definitions of Performing Ensembles

*Big Band- Eleven or more musicians

*Combo- Three to ten musicians

Divisions of Ensembles

 High School Big Band


AA: Over 1500 students

A: 1100-1499 students

B: 600-1099 students

C: under 600 students

D under 400 students


Any size school

All second, third, and fourth bands will be non- competitive.

High School Combo

Competitive & Non-Competitive

  1. Performance Standards

  1. Performance Time

1.  Bands will be allowed 30 minutes

(Time includes set up, tuning, performance, critiques, and tear down).

B.  Performance Criteria

1. Groups are encouraged to perform Three charts, selections should

    include swing, ballad, and Latin or contemporary styles.

C. Critiques

1. All bands will be adjudicated on overall performance and will

     receive critiques from three adjudicators (including sight reading).

2. Competition performance will be within each division entered

3. Criteria for adjudication included (see tabulation sheet).

4. Adjudicators will work with ensembles as time permits within their   

    competitive  category or non-competitive category

 (Ensembles are encouraged to perform for 15 minutes, leaving 15 minutes for adjudicators to work with your group).

D. Competition and Non-Competitive

  1. Ensembles may participate competitively or non-competitively.

2. Members of non-competitive ensembles are eligible for solo

    awards, but are not eligible to perform on the night concert.

E. Awards and Scholarships


  1. Eau Claire Jazz Festival Outstanding Performers Certificates

  1. Music Camp Scholarships


1. Musical Instruments for band  determined by clinic participation

F. Musical Scores

  1. Scores (full or condensed) of all charts should be provided to all adjudicators.

  2. There will be two adjudicators at each performance site, please have two copies of your score available. (Three adjudicators for college big bands)

G. Sight Reading

  • A unique and necessary area to the Eau Claire Jazz Festival is sight reading. Sight reading will be held immediately after your performance time.

  • Sight reading is equivalent to 25% of your total score.

  • Non-competitive Big Bands may elect to sight read. If you would like your band to sight read, call the Jazz Festival Office at (715) 836-4092.

Sight Reading Rules

  • No one may look at parts until adjudicator gives instructions.

  • Once musicians are set up, the director may look at the score for one minute. At the end of that minute, they can signal the band members that they may look at their parts. The director may go over parts with the members for four minutes, but no playing is to be done.

  • At the end of the four minutes, the selection is to be played straight through without pause.

  1. College, High School and Middle School Big Band Winners                                                                         (for more information, see awards section below)

  1. Honor Band: Competitive schools in each class are eligible for this award, which is presented to the school with the highest overall averaged score awarded by the adjudicators.

  1. One Honor Band from each category will be invited to perform one number on one of the main stage concerts.

  • Saturday 4:30 Main Stage Concert, Ojibwe Room in Davies Center

    • Middle Schools and Class D big bands, and combos

    • All combo, high school, and middle school directors of these three classes will be notified of the winners via phone call or text during the Guest Artist master classes, so it is imperative to have your cell phone on and you must also provide us with a second phone number in case we cannot reach your primary phone.

  • Saturday 7:00 Main Stage Concert, Eau Claire Memorial High School

    • Class AA, A, B, and C big bands.

  1. All awards will be announced at the 4:30 Main Stage Concert

    • Awards include  

      • Excellence in Jazz Education Award-School Recognition

      • Excellence in Jazz Education Certificate

      • Scholarships to summer music camps. (announced at night concert)

      • Eau Claire Jazz Festival Outstanding Musician Certificates

      • Exemplary Soloist

      • Free Instruments for band programs based on clinic participation (announced at night concert)

  1. Evaluation Files, and Placement Announcement

  1. Evaluation files and scores may be picked up (by the director) following the awards announcements.

  2. We encourage all directors to pick up their packets before the end of the festival at the 4:30pm concert.

  1. Clinics

  1. Clinics will be presented throughout both days of the festival by the guest artists and selected clinicians.

  2. Clinics are open to all festival participants and their directors. They are also free and open to the public.


Ticket Info
Register A Band
Eau Claire Jazz, Inc. - Advertise
The Eau Claire Jazz, Inc.

Tickets for Gatsby's Gala 2017 go on sale SEPTEMBER 29th! Mark your calendars! You won't want to miss a moment of t… View Status

See More